A reschedule begins with the candidate, role, interview stage, original slot, timezone, participants, reason category, and permitted alternatives. Preserve the original event rather than erasing it.
Define the support lane
A Philippines recruitment coordinator can gather availability, update approved systems, and send templates. They should not change assessment stages, infer candidate withdrawal, or make selection decisions.
Separate facts from decisions
Confirm which participant requested the change and whether an interviewer substitute needs hiring-owner approval. Treat repeated changes and candidate-accessibility needs through the employer’s documented process.
Prepare the handoff
Before sending, compare the ATS, calendar, conferencing link, panel list, and candidate message. Avoid exposing private calendar details or evaluation notes in coordination threads.
Verify the system state
After acceptance, verify all participants see the same local time and that reminders and scorecard tasks reference the new event. Mark old links and tasks clearly superseded.
Review the evidence
Track causes and candidate impact without using the coordinator’s notes to judge suitability. Recurring scheduling failures belong in a process review with the hiring owner.