Create a complete supplier record
Collect the legal name, business contact, service scope, requested start, documents, system owner, and internal sponsor. Missing information should be labeled rather than filled from a similar supplier.
Route sensitive checks
Security, legal, tax, and payment decisions need their designated reviewers. Administration support can track the request and evidence but should not approve a supplier or alter payment details.
Confirm the handoff
Close the intake only when each owner has responded or the outstanding item is clearly assigned. Record the effective version of documents and the next review trigger.