Bring decision-ready items
For each topic, include state, evidence, consequence, requested decision, and deadline. Move informational updates to the written record.
Review exceptions first
Start with overdue promises, security or privacy concerns, customer impact, and blocked work so routine volume does not hide judgment calls.
Publish the action record
Capture decision, owner, due date, and evidence to bring back next week. A meeting closes when work has an accepted next state.